Privacy Policy

1. Introduction

Vandium Ventures LLC ("we," "us," "our," or "Company") operates the Student Task Management System ("Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application.

Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our Service.

We are committed to protecting the privacy and security of our users, especially minor users (students under 18). This policy complies with applicable privacy laws including FERPA (Family Educational Rights and Privacy Act) and COPPA (Children's Online Privacy Protection Act) where applicable.

2. Information We Collect

2.1 Information You Provide Directly

• Account Registration: Name, email address, phone number, date of birth (for age verification), password, and household information
• Profile Information: School name, grade level, class schedule, extracurricular activities
• Task & Assignment Data: Tasks, assignments, tests, quizzes, study notes, and completion status
• Communication Data: Messages between guardians and students, support inquiries, feedback
• Contact Information: Phone numbers for SMS notifications, email addresses for email notifications

2.2 Information Collected Automatically

• Usage Data: Pages visited, time spent on each page, features used, clicks and interactions
• Device Information: Device type, operating system, browser type, IP address
• Login Activity: Login times, logout times, session duration, access patterns
• Activity Logs: Timestamps of task creation, updates, completions, deletions
• Performance Data: Page load times, errors encountered, technical issues

2.3 Information From Third Parties

• From Guardians: Information about students (when parents create accounts for children)
• From Schools: With proper consent, school calendar information and schedule data (optional integration)
• Service Providers: Analytics providers, SMS providers, email providers

3. How We Use Your Information

We use the information we collect for the following purposes:

• Service Delivery: To provide, maintain, and improve the Service and its features
• Account Management: To create and manage user accounts, authenticate users, and provide customer support
• Communication: To send you service-related notifications, including task reminders and activity reports
• SMS Notifications: To send SMS messages for task reminders, test alerts, and activity summaries (with explicit consent)
• Email Notifications: To send email communications about your account and service updates
• Activity Monitoring: To track student engagement and provide activity scoring for guardians
• Research & Analytics: To understand usage patterns and improve the Service (anonymized data only)
• Safety & Security: To detect fraud, prevent abuse, and protect the security of the Service
• Legal Compliance: To comply with applicable laws, regulations, and legal obligations
• Educational Purposes: To support student academic success and guardian oversight

4. SMS Notification Program

4.1 Opt-In Consent

You must provide explicit written consent to receive SMS notifications. This consent is collected via our SMS Consent Form before any messages are sent.

4.2 Message Types

SMS messages may include:

• Task reminders and upcoming class notifications
• Test and quiz alerts
• Study completion confirmations
• Daily activity summaries and engagement scores
• Guardian-assigned task notifications
• Important account or system alerts

4.3 Message Frequency

Message frequency is variable and depends on user activity and configured triggers. Typical frequency during school days (6:45 AM - 4:35 PM):

• Students: 2-5 messages per school day during active usage
• Guardians: 0-3 messages per day plus daily/weekly summary reports

4.4 Opt-Out Instructions

You may opt out of SMS notifications at any time by:

• Replying "STOP" to any SMS message
• Contacting us at support@vandiumventures.com
• Managing notification preferences in your account settings

Standard message and data rates apply. Contact your wireless carrier for details about your plan and potential charges.

4.5 SMS Service Provider

SMS messages are delivered through third-party service providers. Their privacy practices are governed by their respective privacy policies.

5. Data Sharing & Disclosure

5.1 Information Shared With Guardians

Guardians (parents) can view:

• Student activity logs and engagement scores
• Task completion status and history
• Test and quiz information flagged by the student
• Study session completion records
• Daily and weekly activity summaries

5.2 Information Shared With Students

Students can view:

• Their own tasks, assignments, and academic data
• Guardian-assigned tasks and messages
• Activity feedback and engagement scores

5.3 Service Providers

We share information with trusted service providers who assist us in operating the Service:

• SMS Delivery: Third-party SMS delivery services
• Email Delivery: Third-party email delivery services
• Cloud Hosting: Cloud hosting and database services
• Analytics Providers: Aggregated usage analytics (anonymized)

Service providers are contractually obligated to use your information only as necessary to provide services to us and to maintain the confidentiality and security of your information.

5.4 Legal Requirements

We may disclose your information when required by law or when we believe in good faith that disclosure is necessary to:

• Comply with applicable laws, regulations, or legal processes
• Respond to lawful requests from government authorities
• Protect the safety, rights, and property of the Company, our users, or the public
• Detect, investigate, and address fraud, security, or technical issues

5.5 Business Transfers

If Vandium Ventures LLC is involved in a merger, acquisition, bankruptcy, or sale of assets, your information may be transferred as part of that transaction. We will provide notice before your information becomes subject to a different privacy policy.

5.6 Aggregate & Anonymized Data

We may share aggregated, anonymized data (that cannot identify you) for research, marketing, or analytical purposes without restriction.

6. Data Security

We implement comprehensive security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction:

• Encryption: Sensitive data transmitted over HTTPS with SSL/TLS encryption
• Password Security: Passwords hashed with bcrypt; we never store plain-text passwords
• Database Security: Secure database with industry-standard security protocols
• Access Controls: Role-based access control (RBAC) limiting employee access to sensitive data
• Authentication: Multi-step authentication for administrative accounts
• Regular Audits: Security audits and penetration testing
• Breach Notification: We will notify affected users of any data breach as required by law

However, no method of transmission over the Internet or electronic storage is 100% secure. While we use industry-standard security measures, we cannot guarantee absolute security. You use the Service at your own risk.

7. Data Retention

We retain your information as follows:

• Active Accounts: Information retained while your account is active
• Soft Deletes: When you delete content, it is soft-deleted (marked as deleted but retained in our database for audit purposes)
• After Account Termination: We retain anonymized usage data for 24 months for research purposes
• Backup Data: Backups are retained per our backup retention policy (daily backups for 30 days)
• Legal Holds: If legally required, information may be retained longer
• Consent Records: SMS consent records maintained indefinitely for compliance

8. Children's Privacy (COPPA Compliance)

The Service is intended for high school students (typically ages 14-18) under the supervision of parents or guardians. For users under 13, we comply with the Children's Online Privacy Protection Act (COPPA):

• Parental Consent: We require verifiable parental consent before collecting information from children under 13
• Limited Collection: We collect only information necessary to provide the Service
• Parental Access: Parents can review, request deletion, or refuse further collection of their child's information
• Data Security: We employ reasonable security measures to protect children's information

If we become aware that we have collected information from a child under 13 without parental consent, we will delete that information promptly.

9. FERPA Compliance

To the extent the Service handles educational records protected by the Family Educational Rights and Privacy Act (FERPA):

• We treat task, assignment, and test information as educational records
• We maintain the confidentiality of these records
• We permit access only to students, their parents/guardians, and authorized school officials (if applicable)
• We do not disclose information to third parties without proper authorization

10. Your Rights & Choices

10.1 Access Your Information

You have the right to access, review, and obtain a copy of your personal information. Contact us at support@vandiumventures.com to request your information.

10.2 Correct Your Information

You can correct inaccurate or incomplete information through your account settings or by contacting support.

10.3 Delete Your Information

You may request deletion of your account and associated personal information. Note that some information may be retained for legal or compliance purposes.

10.4 Opt-Out of Communications

You can opt out of SMS notifications, email communications, and activity summaries through your account preferences or by contacting us.

10.5 Restrict Processing

You may request that we restrict the processing of your information for certain purposes.

10.6 Data Portability

You may request your data in a portable format suitable for transfer to another service.

10.7 Withdraw Consent

If we rely on your consent to process information, you may withdraw that consent at any time by contacting us.

11. Third-Party Links

The Service may contain links to third-party websites and services that are not operated by us. This Privacy Policy applies only to information we collect through the Service. We are not responsible for the privacy practices of third-party websites or services. We encourage you to review their privacy policies before providing any information.

12. State-Specific Privacy Rights

12.1 California Residents (CCPA/CPRA)

If you are a California resident, you may have the right to:

• Know what personal information is collected, used, shared, or sold
• Delete personal information collected from you
• Opt-out of the sale or sharing of personal information
• Non-discrimination for exercising your privacy rights

12.2 Texas Residents (TDPSA)

Texas Data Privacy and Security Act provides similar rights regarding your personal information.

12.3 Other State Laws

We comply with applicable state privacy laws. To exercise your rights, contact us at support@vandiumventures.com.

13. International Users

The Service is operated in the United States. If you are located outside the United States, please be aware that your information will be transferred to, stored in, and processed in the United States, which may have different data protection laws than your country of residence. By using the Service, you consent to this transfer and processing.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will notify you by updating the "Last Updated" date at the top of this policy and, if required, by sending you notice or requesting your consent. Your continued use of the Service after such notice constitutes your acceptance of the updated Privacy Policy.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us: